One-Time Audits

Flexible, on-demand audit system for immediate evaluations without pre-scheduling. Perfect for spot checks, external participants, and urgent assessment needs.

On-Demand
Instant Results
Flexible Participants

Core Features

Instant Audit Creation

Create and conduct audits on-demand without pre-scheduling or complex setup processes.

  • Immediate audit initiation with minimal setup.
  • Quick auditee selection and form assignment.
  • Real-time audit conducting and completion.
  • Instant report generation and sharing.

Flexible Auditee Management

Conduct audits for any individual, including non-registered users and external participants.

  • Support for registered and non-registered auditees.
  • Manual auditee details entry for external participants.
  • Flexible role assignment and identification.
  • Guest audit participation capabilities.

Streamlined Process

Simplified audit workflow optimized for quick evaluation and immediate results.

  • Three-step audit process (Parameters, Criteria, Feedback).
  • Intuitive step-by-step navigation interface.
  • Progress tracking and draft saving capabilities.
  • Immediate completion and report generation.

Comprehensive Reporting

Generate detailed reports with AI-powered insights and performance analytics.

  • Automated report generation with detailed analytics.
  • AI-powered summary and insights generation.
  • Performance scoring and evaluation breakdown.
  • Export capabilities in multiple formats (PDF, Excel).

One-Time Audit Workflow

Step 1

Audit Initiation

Start a new one-time audit by selecting form and entering auditee details.

• Select appropriate audit form from available templates.
• Enter auditee information (name, role, identifier).
• Choose evaluation parameters and criteria.
• Configure audit-specific settings and preferences.
Step 2

Parameter Evaluation

Navigate through audit parameters and evaluate each criterion systematically.

• Review parameter descriptions and expectations.
• Rate each criterion using defined scoring scales.
• Upload evidence and supporting documentation.
• Add detailed comments and observations.
Step 3

Feedback & Completion

Provide comprehensive feedback and finalize the audit evaluation.

• Complete feedback questionnaires and forms.
• Review all ratings and evidence submissions.
• Add summary comments and recommendations.
• Submit final audit report for processing.
Step 4

Report Generation

Automatic report generation with AI insights and performance analytics.

• Automated report compilation and formatting.
• AI-powered summary and insights generation.
• Performance analytics and scoring breakdown.
• Report distribution and stakeholder notification.

Management & Administration

Audit History & Tracking

Comprehensive audit history with advanced search and filtering capabilities.

  • Complete audit history with detailed records.
  • Advanced search and filtering by date, auditee, form.
  • Status tracking and progress monitoring.
  • Performance trend analysis over time.

Report Management

Centralized report management with viewing, sharing, and export capabilities.

  • Centralized report repository and organization.
  • Interactive report viewing with drill-down capabilities.
  • Sharing and collaboration features.
  • Multiple export formats and customization options.

AI Integration

AI-powered insights and summary generation for enhanced audit analysis.

  • Automated AI summary generation for audit reports.
  • Intelligent insights and pattern recognition.
  • Performance prediction and trend analysis.
  • Recommendation generation for improvement areas.

Data Analytics

Advanced analytics and performance metrics for comprehensive evaluation.

  • Real-time performance analytics and dashboards.
  • Comparative analysis across audits and time periods.
  • Statistical insights and performance benchmarking.
  • Custom metric calculation and visualization.

Report Features & Analytics

Detailed Performance Analysis

Comprehensive performance breakdown with parameter-wise scoring and analysis.

  • Overall performance score and rating distribution.
  • Parameter-wise performance breakdown and analysis.
  • Criterion-level evaluation with detailed comments.
  • Evidence compilation and documentation review.

AI-Powered Insights

Machine learning-generated insights and recommendations for improvement.

  • Automated performance summary and key findings.
  • Strength identification and improvement areas.
  • Personalized recommendations for development.
  • Comparative analysis against organizational benchmarks.

Visual Analytics

Interactive charts and visualizations for better understanding of results.

  • Performance charts and trend visualizations.
  • Parameter comparison and scoring distribution.
  • Progress tracking and improvement indicators.
  • Custom dashboard creation and configuration.

Export & Sharing

Multiple export formats and sharing options for stakeholder distribution.

  • PDF report generation with professional formatting.
  • Excel export with detailed data and analytics.
  • Interactive web-based report sharing.
  • Email distribution and notification system.

Common Use Cases

Spot Evaluations

Immediate performance evaluations for specific situations or incidents.

  • Unscheduled performance observations.
  • Incident-based evaluation and assessment.
  • Quality assurance spot checks.
  • Immediate feedback and coaching sessions.

External Audits

Evaluate external participants, contractors, or visiting personnel.

  • Contractor performance evaluation.
  • Visiting staff assessment and feedback.
  • Third-party service provider evaluation.
  • Guest speaker or trainer assessment.

Training Evaluations

Assess training sessions, workshops, and educational activities.

  • Training session effectiveness evaluation.
  • Workshop facilitator assessment.
  • Educational program quality review.
  • Skill development progress tracking.

Emergency Assessments

Rapid evaluation capabilities for urgent situations and immediate feedback.

  • Crisis response performance evaluation.
  • Emergency procedure compliance assessment.
  • Rapid quality assurance checks.
  • Immediate intervention effectiveness review.

Technical Capabilities

Real-Time Processing

Instant processing and immediate results for efficient audit completion.

  • Real-time form validation and error checking.
  • Instant scoring calculation and feedback.
  • Live progress tracking and status updates.
  • Immediate report generation upon completion.

Mobile Optimization

Full mobile support for conducting audits anywhere, anytime.

  • Responsive design for all device types.
  • Touch-optimized interface for mobile devices.
  • Offline capability for audit conducting.
  • Seamless synchronization across devices.

Integration Support

Seamless integration with existing systems and external tools.

  • API integration for external system connectivity.
  • Webhook support for real-time notifications.
  • Single sign-on (SSO) integration capabilities.
  • Third-party tool integration and data exchange.

Security & Compliance

Enterprise-grade security with comprehensive compliance features.

  • Role-based access control and permissions.
  • Data encryption and secure storage.
  • Audit trail and activity logging.
  • Compliance with industry standards and regulations.

Getting Started

Quick Start Guide

1. Initiate Audit

Select audit form and enter auditee details to start immediately.

2. Conduct Evaluation

Navigate through parameters and rate criteria with evidence.

3. Generate Report

Complete feedback and receive instant AI-powered reports.

Best Practices

Immediate Documentation

Document observations immediately while details are fresh and context is clear.

Clear Identification

Ensure accurate auditee identification and role specification for proper record keeping.

Constructive Feedback

Provide specific, actionable feedback that focuses on improvement and development opportunities.

Access Requirements: One-Time Audits are available to Super Admin, Admin, and Auditor roles with permissions to create, conduct, and manage on-demand audit evaluations.